Intermediate4 minVerified · as of October 23, 2026

    Managing the Gallery (media library)

    How to upload images, videos and documents to the Gallery, maintain details and rights, and use your media in posts.

    Topic area: Create content

    Topic area

    Create content
    1. Creating posts: composer, channels and generation settings
    2. Implementing recurring formats with templates
    3. Revising content and creating variants
    4. Hashtags, mentions and calls to action
    5. Managing the Gallery (media library)
    6. Generating images with AI
    7. Organizing media with folders and tags
    8. Idea Scout – automated topic research
    9. Managing the idea inbox
    10. Set up the News Monitor
    11. AI Studio: AI images, AI videos and carousels
    12. Media pipelines for automatic images
    13. Automate post-processing
    14. Content creation with ALLMEDIA.AI: from briefing to approved post
    15. Set up a media pipeline
    Afterwards you have:

    The Gallery under Content → Gallery is the central media library of your workspace. There you upload files, add title, alt text, tags and usage rights, and attach media to posts.

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    This page was translated from the German original. The labels in your app are authoritative.

    Gallery with folders and media tiles in ALLMEDIA.AI

    What is this about?

    The Gallery is your workspace’s media library. All uploaded images, videos and documents are stored there, as are the images and videos you create with AI. You upload a file once and then use it in as many posts as you like. Each workspace has its own Gallery.

    Prerequisites

    • To upload, edit and delete, you need at least the Editor role.
    • The available storage depends on the plan (see “Limits”).

    Step by step

    1. Open the Gallery. In the navigation, choose Content → Gallery. At the top right, a storage chip shows how much storage your workspace uses.
    2. Upload files. Click New and choose Upload file, or drag and drop files into the Gallery. Several files at once are possible.
    3. Choose AI analysis. In the “Upload media” dialog you can switch on Enable AI analysis („KI-Analyse aktivieren“). The AI recognizes the image content and suggests title, alt text and tags. This costs credits per file. Click Upload & analyze („Hochladen & analysieren“) or, without analysis, Upload.
    4. Add rights and credits. In the second step “Review & describe media” („Medien prüfen & beschreiben“) you add license, rights holder and credit line. You can freely overwrite AI suggestions. With Save, the files land in the Gallery.
    5. Edit details later. Via a tile’s menu, open Edit details („Details bearbeiten“). In the “Media details” dialog you maintain title, alt text and tags in the Details tab, and license, rights holder, credit line, Attribution required and Rights valid until in the Rights & credits tab. Changes are saved automatically.
    6. Crop an image. Via Edit image you crop, rotate or zoom an image and choose formats for individual platforms. When saving, you decide between Crop on the original (variant of the source image) and Standalone image.
    7. Use media in a post. In the post, you choose a file from the Gallery via Add media or upload a new one.
    8. Delete media. Via the tile menu, choose Delete; for several files, use multi-select and then Delete. Deleted files are removed immediately and permanently.
    Media details dialog with the Details and Rights & credits tabs
    You maintain title, alt text, tags and usage rights in the media details.

    Options at a glance

    • Filter and sorting: Via the magnifying glass you show search, type filter (All, Images, Videos, Documents) and sorting, for example Newest first or Name A–Z.
    • Smart search: Also finds media approximately via the AI description, visible text in the image, recognized objects and tags.
    • Folders: Media can be stored in folders and subfolders. Details in Organizing media with folders and tags.
    • Variants: Crops are attached to the original as variants. Via the tile menu you can Assign as variant… („Als Variante zuordnen…“) or Detach from original („Von Original lösen“).
    • AI media: Via AI Studio you create AI images, AI videos or start a media pipeline. Learn more in AI Studio: AI images, AI videos and carousels.
    • Download and copy link: In the media details you find Download and Copy URL.

    Limits

    • File size: Images and documents up to 50 MB, videos up to 500 MB per file.
    • Storage per plan: Free 100 MB, Pro 25 GB, Agentic 500 GB. You can book additional storage as an add-on in 100 GB packages. When storage runs low, the Gallery shows “Storage almost full” or “Storage full”.
    • No trash bin: Deleting is irreversible. If you delete a folder, all subfolders and files in it are deleted too.
    • Visibility: Your files are private. A copied link only works for others once the file is used in a published post.

    Frequently asked questions

    Which file types can I upload?

    Images, videos and documents such as PDF or Word files. For images, videos and PDFs, ALLMEDIA.AI automatically creates a preview image.

    Are my uploads tagged automatically?

    Only if you switch on Enable AI analysis when uploading. The AI then suggests title, alt text and tags, and credits are deducted for this. Without analysis, you assign tags yourself in the media details.

    Can I restore deleted media?

    No. Deleted files are permanently removed from the media library. Check your selection before deleting.

    checked against app version 2.29.1245

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