Pro3 minVerified · as of October 23, 2026Activation required

    Managing the idea inbox

    In the Inbox you collect ideas from the team, Idea Scout, News Monitor and a public form, accept them and turn them into posts.

    Topic area: Create content

    Topic area

    Create content
    1. Creating posts: composer, channels and generation settings
    2. Implementing recurring formats with templates
    3. Revising content and creating variants
    4. Hashtags, mentions and calls to action
    5. Managing the Gallery (media library)
    6. Generating images with AI
    7. Organizing media with folders and tags
    8. Idea Scout – automated topic research
    9. Managing the idea inbox
    10. Set up the News Monitor
    11. AI Studio: AI images, AI videos and carousels
    12. Media pipelines for automatic images
    13. Automate post-processing
    14. Content creation with ALLMEDIA.AI: from briefing to approved post
    15. Set up a media pipeline

    Enabled by the ALLMEDIA team. If the Inbox is not active, the menu item is missing.

    Afterwards you have:

    The Inbox collects all ideas in one place. You accept or reject ideas, move them along in the Kanban board and generate posts from accepted ideas. External people submit ideas via a public form.

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    This page was translated from the German original. The labels in your app are authoritative.

    Inbox in the Kanban view with the columns Open, Accepted, Stories Created and Rejected

    What is this about?

    The Inbox is the collection point for all ideas in your workspace. Ideas come from four directions:

    • Your own ideas: from you and your team, created via New Idea or in the chat with Amy.
    • Idea Scout: hits that you take over with Accept to Inbox.
    • News Monitor: Every hit of a search agent automatically lands in the Inbox as an idea.
    • Form submission: ideas from external people via the public form.

    Ideas can also be created via the API and the MCP server.

    Status of an idea

    Status Meaning
    Open New idea, not yet assessed. Form submissions start here.
    Accepted The idea is to be implemented. Only accepted ideas can be turned into posts.
    Stories Created At least one story has been created from the idea.
    Rejected The idea will not be implemented.
    Inbox as a Kanban board
    Move ideas between statuses by drag and drop

    Step by step

    1. Open the Inbox. In the sidebar, go to Ideas/Inbox → Inbox.
    2. Choose a view. Switch between List view and Kanban view. In the list you filter via the status tiles, also by Origin & tags and via search.
    3. Review an idea. Open an idea, read content and sources, assign tags and discuss in the Team comments. With @ you mention team members.
    4. Accept or reject. Click Accept or Reject. In the Kanban board you drag the card into the matching column. With Reset to open you reverse a decision.
    5. Generate posts. For an accepted idea, click Generate posts and choose a route: AI Analysis (suggestions for story titles and channels), Create directly (you choose the channels yourself) or Write manually (without AI, without credits).
    6. Combine several ideas (optional). Mark several ideas and click Analyze together to create stories from them jointly.

    Setting up the public form

    1. Open the settings. In the Inbox, click the gear and open the Inbox Settings.
    2. Enable the form. Switch on Enable Public Submission Form and define under Rate Limit how many submissions per hour are allowed.
    3. Distribute the link. Share the Public Link directly, send it by email or embed the form as an iframe on your website.

    In the form, external people enter name, email address and their idea (up to 2,000 characters). Submitted ideas appear with the status Open and the origin Form submission.

    Inbox settings
    Enable the public submission form and set the rate limit

    Limits

    • Posts can only be generated from accepted ideas.
    • AI Analysis and Create directly use credits for generation; Write manually does not.
    • There is no archive. Completed ideas have the status Stories Created or Rejected; you delete ideas you no longer need.

    Tips

    • If you can’t find an idea, check whether a status filter or origin filter is active.
    • Use tags to organize ideas by topics or campaigns.

    Frequently asked questions

    Can external people submit ideas without an account?

    Yes, via the public form. You enable it in the Inbox Settings and share the link.

    Why is “Generate posts” grayed out?

    The idea has not been accepted yet. Accept it first.

    checked against app version 2.29.1245

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